Landlord Obligations

Best Practice

London landlords need to be aware of various legal obligations, regulations, and best practices to effectively manage their properties and ensure compliance with the law. Here are some key things they should know:

Tenancy Agreement:

It’s crucial to have a legally binding tenancy agreement in place outlining the terms and conditions of the tenancy, including rent amount, duration, and responsibilities of both parties.

Deposit Protection:

Landlords in London are required to protect their tenants’ deposits in a government-approved tenancy deposit protection scheme within 30 days of receiving it. Failure to do so can result in penalties.

Landlord Safety Regulations:

Landlords must comply with various safety regulations, including gas safety checks (annually), electrical safety checks (every five years), and ensuring that smoke alarms and carbon monoxide detectors are installed and working properly.

Energy Performance Certificate (EPC):

It’s mandatory for landlords to provide tenants with an EPC showing the energy efficiency rating of the property. The property must meet a minimum EPC rating of E.

It includes an energy efficiency rating and recommendations for improvements. Here’s a breakdown of its key components and functions:

  1. Energy Efficiency Rating: The EPC gives a rating from A (most efficient) to G (least efficient) based on the building’s energy use and typical energy costs. This rating is shown on a color-coded scale similar to those used for household appliances.
  2. Environmental Impact Rating: The certificate also provides an environmental impact rating, indicating the building’s carbon dioxide (CO2) emissions.
  3. Recommendations for Improvement: It includes suggestions for measures that could be taken to improve the building’s energy efficiency, such as adding insulation, upgrading heating systems, or installing double glazing.
  4. Legal Requirement: An EPC is legally required for properties being sold, rented, or constructed. It must be provided to potential buyers or tenants free of charge. The certificate is valid for 10 years.
  5. Content: The certificate contains details about the property’s current performance and potential performance after improvements. This helps homeowners and buyers understand how energy-efficient the building is and what can be done to enhance it.
  6. Obtaining an EPC: A certified energy assessor must carry out an inspection to issue an EPC. These assessors are accredited by government-approved bodies.

The primary aim of an EPC is to provide transparency about the energy performance of buildings, encouraging owners and occupants to improve energy efficiency, reduce energy consumption, and lower CO2 emissions.

Right to Rent Checks:

Landlords must conduct right to rent checks to ensure that tenants have the legal right to reside in the UK. This involves checking tenants’ immigration status and keeping records of the checks.

Houses in Multiple Occupation (HMOs):

If renting out a property to multiple tenants who are not part of the same household and share facilities like the kitchen or bathroom, landlords may need an HMO license from the local council.

Repairs and Maintenance:

Landlords are responsible for ensuring that the property is in a habitable condition and for carrying out repairs promptly. This includes maintaining the structure and exterior of the property, as well as plumbing, heating, and hot water systems.

landlord responsibility


Landlords must follow the correct legal procedures if they need to evict a tenant. This typically involves providing the tenant with a written notice and obtaining a possession order from the court if the tenant refuses to leave voluntarily.


Landlords must declare rental income to HM Revenue & Customs (HMRC) and may need to pay income tax on their rental profits. They can also claim certain expenses, such as mortgage interest, repairs, and maintenance, to reduce their tax liability.

Local Regulations:

Landlords should be aware of any additional local regulations or licensing requirements that may apply in their area, such as selective licensing schemes or additional safety standards imposed by the local council.

Staying informed about these obligations and keeping up-to-date with any changes in the law can help London landlords avoid legal issues and provide a safe and compliant rental experience for their tenants.

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